Simple Ways to Join a Zoom Meeting on PC or Mac: 14 Steps.What equipment do you need to Zoom?: Learning with Zoom and Canvas
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How to have a zoom meeting on a pc.A Step-by-Step Guide to a Zoom Meeting
With teams across the world working remotely during the COVID pandemic, video conferencing tools like Zoom have become extremely popular. This article is a step-by-step guide to help you get started with Zoom quickly. Zoom is a cloud-based video conferencing tool that lets you host virtual one-on-one or team meetings easily.
With powerful audio, video and collaboration features, this remote communication tool connects remote team members with each other. Step 2: You have two options when it comes to creating a Zoom account. Step 2: Sign up or sign in to Zoom by following the on-screen instructions that are similar to the desktop process.
Step 3: The website will redirect you to the Zoom app and start a meeting. Note: You can also start a meeting quickly through the desktop app by following the instructions we list for mobile devices later on.
You can send these to participants via text, email or instant messaging. Step 4: You can also directly email the meeting details through your preferred email client via the Zoom app itself. Step 3: Edit meeting settings according to your preferences such as switching video off for participants, using a Personal Meeting ID, etc. Zoom will now give you the option to share your meeting details via a variety of communication platforms. These include various text, email and messaging apps on your smartphone.
Note: The same steps apply to both your desktop and your phone. If you have a join link for a meeting, just click on it or paste it into your web browser to join the meeting. Step 2: Enter meeting details in the Schedule Meeting pop-up window that appears. You can set its date and time, privacy and access settings. You can also select your preferred calendar between iCal, Google Calendar or others to schedule the event in your calendar.
Step 4: Zoom will redirect you or open another form for adding the event to your preferred calendar. Recording a meeting lets you easily use it as a reference to document everything that was discussed. This is especially important for remote teams who use Zoom video conferencing as their key mode of communication. Zoom allows you to record meetings easily and save them either to your local device or the Zoom cloud. By saving it to the Zoom cloud, your team members can access it across multiple platforms easily.
Alternatively, you can also end a meeting to stop recording it. Step 5: After you end the meeting, Zoom converts the recording to MP4 format and stores it in your preferred location. You can now easily access your recorded sessions any time you want! The mobile version of Zoom lets you save meeting recordings only to the Zoom Cloud. You can access this section by logging into your Zoom account on a web browser. As an account owner or an administrator of a pro Zoom account , you can review various Zoom statistics on the Reports section of the Zoom web portal.
Step 2: In the left panel, click on Reports. If you are an admin, the Reports link will be available under the Account Management link in the same panel. Step 3: Go to Usage Reports and select Usage. All your previous Zoom meetings will be listed here. The following information will be displayed for each of those meetings:.
Step 5: Click on the Participants link to generate a Meeting Participants report. The following information will be shown in the report:.
This is similar to calling from a phone number, except that the calls here are hosted over the internet. Instead, you must pay for it separately. Zoom Rooms offer various features, such as:. This usually requires additional hardware multiple webcams, connectors, monitors, etc. Most in-office teams might not be used to video conferencing and coping with the additional challenges it poses. To make your experience more comfortable, here are three tips that can help team members conduct seamless Zoom meetings and calls:.
This eliminates any background noise or interference in the audio. To mute your microphone, use the mute button at the bottom left of the Zoom toolbar that appears in the meeting screen and looks like a microphone.
Alternatively, you can set your Zoom meeting preferences to mute your microphone at the start of every meeting automatically. This basic rule allows group meetings or conversations to run smoothly! For more efficient background noise elimination, use noise cancellation tools like Krisp to elevate your audio quality to the next level. Not only does this maintain common courtesy, but it may be required by consent laws and regulations in many companies and regions.
Most in-office teams have struggled to communicate effectively during the Coronavirus quarantine. However, using the right video conferencing tool like Zoom can help you bridge most of the gaps well. Basic licenses for Zoom are free. As one of its primary goals, Zoom complies with global privacy frameworks in an effort to keep you, your calls, and all of your information as safe as possible.
Zoom hosts can record locally to their computer unless the recording feature has been disabled by their account owner or admin. Hosts who are licensed also have the option of recording in both local mode and through cloud storage with just one simple click. Subscribe to our mailing list and get interesting stuff on remote working and productivity to your email inbox.
We respect your privacy and take protecting it seriously. Want to learn how to use Zoom? However, if this is your first time using Zoom, understanding it might be challenging! Get more stuff like this In your Inbox Subscribe to our mailing list and get interesting stuff on remote working and productivity to your email inbox. Related Posts. The 10 Best Small Business Software.
How to have a zoom meeting on a pc. How to use Zoom on your computer or mobile device — a quick guide for video meeting basics
How to have a zoom meeting on a pc.How to Create a Zoom Meeting
This could ultimately make Zoom a more robust solution for virtual meetings. That being said, you might just be wondering how you should start with Zoom. So here, we're providing a step-by-step guide on how to use the Zoom app on your desktop. To make things easier for you, we are providing steps for both Windows and Mac devices.
You can also download the latest Zoom client for your desktop directly from the official site before getting started with our tutorial. Here's how you can join a Zoom meeting on Windows or Mac, with logging in. Zoom also lets users join a meeting from a Web browser, instead of downloading its app on their computers. So all you need to do in such a case is just open the given link to the meeting, your browser will show you a page where you'll get a Join from your browser link.
You'll then get a screen from where you just need to enter your name to join the meeting. It is important to note that the Join from your browser link is provided from the host side, and it isn't available for all meetings.
If you have a Zoom account, you can follow these steps to join a Zoom meeting. Signing in gives you more options. You can also add your name on that screen that will be visible to the host of that meeting and other participants. Further, you can turn off the video or audio by clicking on the provided checkboxes. The app will now connect you with the meeting. At any time during the meeting, you can also record your conversation or chat with the participants.
This is the where videoconferencing software often gives users the most trouble. Often if you have a headset AND a microphone and speaker in the computer itself, these options may need to be configured. You should be redirected to Virginia Tech Login.
You should now be prompted to install the Zoom application. The App should launch. Your camera should be on. If you see the following window just close it. We will be using it in a minute. The Zoom desktop app. You can also access settings from that menu from any page, or by clicking the gear icon in the right hand corner of the "Home" tab. This will open the complete Settings menu. Browse through the tabs on the left hand side to make changes. In "General" you can also find "View More Settings" at the bottom, which will open your profile online for complete access to your Zoom account.
The "Chat" tab keeps track of any conversations you have between contacts. You can star or favorite conversations for easy access or browse through your recent ones. You'll also find "Contact Requests" if anyone has requested to join your directory. Additionally, any shared files between contacts will appear in the "Files" section.
Desktop chat. The "Meetings" tab shows a summary of any upcoming meetings, organized by date. You can also toggle between upcoming and recorded meetings at the top, or click the plus sign to schedule a new one. Click on any pre-existing meeting to view options to start it early, copy the invitation, edit, or delete it.
You can also click to show the meeting invitation sent to any invitees. Desktop meetings. Lastly, the "Contacts" tab keeps track of the colleagues and classmates you add to the platform.
View contact information by browsing through the left hand categories: starred, external, and cloud contacts. You can also click to view any channels, which are groups of contacts to help organize your activities.
Click the plus sign to add a new contact or channel. Desktop contacts. The setup is slightly different due to limited space. Below, you'll see recent call and chat history, along with any outstanding Contact Requests. Tap to view the chat with any contact or to accept a request. You can also tap the star icon in the top-left corner to view your favorites or the pencil icon in the top-right corner to draft a new message.
You can also start a call, send an invitation, or edit a current event at the top of the page. Tap to begin any one of these options and follow the prompts provided.
Installing and Preparing Your PC for Zoom Meetings - FBRI - How to Set Up a Zoom Meeting
The app also provides controls to mute the audio or disable video while hosting the meeting. Furthermore, You'll be able to see the number of participants in your meeting directly from the hosting screen. These extensions are useful to schedule a Zoom meeting, without using the native app. However, you'll still need to the app to participate in an existing meeting or to host a new one. Zoom is available for as a free download, though the Basic plan that's available for free has a 40 minutes limit on group meetings.
However, you can host up to participants in a group meeting and can host unlimited one-to-one meetings. Zoom also has Business and Enterprise plans for an enhanced usage. The latter gives you the ability to add up to participants without requiring the Large Meeting add-on that is required in case of the Pro and Business plans.
We discussed this on Orbital , our weekly technology podcast, which you can subscribe to via Apple Podcasts or RSS , download the episode , or just hit the play button below. For the latest videos on gadgets and tech, subscribe to our YouTube channel.
Zoom lets you join an existing meeting without signing up You can sign in to your Zoom app to start a new meeting Zoom app also lets you schedule a future meeting. Launch the Zoom app on your computer. Now, press the Join a Meeting button from the default screen. You can also change your name from that screen and enable or disable the options to connect to your audio and show your video.
You'll now need to press the Join button from the screen to join the meeting. Further reading: Zoom Meetings , Zoom app , Zoom , virtual meetings. Your camera should be on. If you see the following window just close it.
We will be using it in a minute. Setting Up Audio and Video This is the where videoconferencing software often gives users the most trouble. Click the Box next to Test Mic and make sure the device you want to speak into is selected. If you cannot hear it your mic setup may be wrong. You can ignore the other options for now. Meetings If needed, Click 'End Meeting' in the bottom right of your window.
This will open the complete Settings menu. Browse through the tabs on the left hand side to make changes. In "General" you can also find "View More Settings" at the bottom, which will open your profile online for complete access to your Zoom account. The "Chat" tab keeps track of any conversations you have between contacts. You can star or favorite conversations for easy access or browse through your recent ones.
You'll also find "Contact Requests" if anyone has requested to join your directory. Additionally, any shared files between contacts will appear in the "Files" section.
Desktop chat. The "Meetings" tab shows a summary of any upcoming meetings, organized by date. You can also toggle between upcoming and recorded meetings at the top, or click the plus sign to schedule a new one.
Click on any pre-existing meeting to view options to start it early, copy the invitation, edit, or delete it. You can also click to show the meeting invitation sent to any invitees. Desktop meetings. Lastly, the "Contacts" tab keeps track of the colleagues and classmates you add to the platform. View contact information by browsing through the left hand categories: starred, external, and cloud contacts. You can also click to view any channels, which are groups of contacts to help organize your activities.
Click the plus sign to add a new contact or channel. Desktop contacts. The setup is slightly different due to limited space. Below, you'll see recent call and chat history, along with any outstanding Contact Requests.
Tap to view the chat with any contact or to accept a request. You can also tap the star icon in the top-left corner to view your favorites or the pencil icon in the top-right corner to draft a new message. You can also start a call, send an invitation, or edit a current event at the top of the page. Tap to begin any one of these options and follow the prompts provided. Your "Personal Meeting ID" is your unique code to start an individual meeting. Tap on an upcoming meeting to view its details or delete it entirely.
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